Letter ending a contract checklist

Read the Letter to make sure it meets your business’ needs. Remember that, if you have any questions, you can Ask a lawyer for advice. Read Ending a contract for more information. 

The business sending the Letter must sign it. If the sender is a company or a partnership, its representative (ie signatory) must sign. 

You can sign your Letter Ending a Contract by either:

• signing online using RocketSign, or

• signing in print, by downloading, printing, and signing and dating the document

A Letter Ending a Contract is a formal notice which must be served (ie sent) properly.

You can usually serve a Letter Ending a Contract in various ways, as long as you ensure the recipient receives it. Common ways to send this type of business notice include:

• by courier or post

  • use a tracked delivery service and keep a copy of the proof of posting and delivery

  • check you have the recipient’s latest business address

• by email

  • you can sign the Letter online and attach a copy of it to an email to the recipient

  • request a ‘read receipt’ as proof of service

Always check the contract you are ending for any special rules about serving notices. For example, service of notices by email may not be allowed. Make sure any such rules are followed.

A copy of your Letter Ending a Contract will be stored automatically in your Rocket Lawyer account ‘Dashboard’. You should also download and securely store a copy of your Letter for your records.

You should also securely store:

• any proof of service, for example: 

  • Royal Mail receipts or courier receipts

  • emails or messages from the recipient acknowledging that they’ve received the Letter

  • email ‘read receipts’

• copies of anything else (eg other documents) that were sent with the Letter