Read the document to make sure it meets your needs and that you’ve provided all of the necessary information about your workplace’s use of AI. Ask a lawyer for advice if you have any questions.
AI policy checklist
Make it Legal™ Checklist
Here are a few important steps to take to finish your document
Make the AI Policy available to employees. You could, for example, include it in induction packs, send it out by email, put it on notice boards, hand it out in hard copy, or put it on an intranet site.
The AI Policy is not a contract and does not need to be signed or agreed to by your staff. You can ask staff members to sign an acknowledgement to show that they received it, but it’s not legally required.
A copy of your AI Policy will be stored automatically in your Rocket Lawyer account ‘Dashboard’. You should also download and securely store a copy of your Policy for your records.
Whenever the AI Policy is amended, keep a copy of each version that has been in force, a record of when it was introduced, and a record of how and when each version was made available to employees.
The technology behind AI tools and the laws and regulations governing their use are rapidly evolving. You should regularly review your AI Policy (eg once each year) to ensure that it stays up to date with any changes in the law.
