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What we'll cover
What is a Statement of Work?
When should I use a Statement of Work?
Use this Statement of Work:
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where you are a service provider working on a commercial project for a client
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to set out the project plan
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to supplement the governing agreement (eg terms and conditions for the supply of services or a master services agreement)
Sample Statement of Work
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STATEMENT OF WORK
This Statement of Work (SOW) is made on the date it has been signed by both parties (with effect from (SOW Effective Date)) and issued pursuant to and is governed by the between (we or us) and (you) (together, the Agreement).
- Definitions. Terms defined in the Agreement shall have the same meaning in this SOW until a contrary meaning is prescribed in this SOW.
- Scope of Services. This SOW sets out the scope of work to be performed (the Services) and the responsibilities of each Party.
- Background.
- The project is being done because .
- The aim of the project is to .
- Scope. We shall provide the following services under this SOW:
- Project Deliverables. The following are the project deliverables that will be produced by us as part of this engagement:
- Project Management
- Our Project Manager is:
- Name:
- Email address:
- Telephone number:
- Your Project Manager is:
- Name:
- Email address:
- Telephone number:
- Our Project Manager is:
- Term
- This SOW commences on the SOW Effective Date and will continue in effect unless terminated earlier by either Party.
- Either Party may terminate this SOW by providing days' written notice to the other Party.
- Fees
- In consideration of our provision of the Services detailed in this SOW, you shall pay us £ per VAT (the SOW Fee).
About Statements of Work
Learn more about making your Statement of Work
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How to make a Statement of Work
Making a Statement of Work online is simple. Just answer a few questions and Rocket Lawyer will build your document for you. When you have all of the details prepared in advance, making your document is a quick and easy process.
To make your SOW you will need the following information:
Party details
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The service provider’s details (ie legal structure and address).
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If the service provider is a company, partnership or LLP, who is signing on its behalf?
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The client’s details (ie legal structure and address).
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If the client is a company, partnership or LLP, who is signing on its behalf?
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What are the details of the service provider's project manager?
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What are the details of the client's project manager?
Agreement
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When will this SOW start?
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What is the SOW’s governing agreement?
Project and service details
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Why is the project being done?
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What is the aim of the project?
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What services will be provided?
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What are the project deliverables?
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Will the SOW set out:
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How this project relates to other projects? If so, how does it relate?
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Services that fall outside the scope of the work? If so, what services fall outside of the scope of the work?
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Project dependencies? If so, what are they?
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Agreement end
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When will this agreement end?
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How many days' notice needs to be given to end the SOW?
Fees and expenses
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What are the service provider's fees?
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Will expenses incurred by the service provider be charged separately?
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Common terms in a Statement of Work
SOWs supplement an existing agreement between a service provider and a client and set out specific services being provided for a specific project. To do this, this Statement of Work covers:
Introduction
The start of the Statement of Work sets out the parties to the agreement (ie the service provider and client) and the governing agreement. It highlights that this SOW is made pursuant to and is governed by this governing agreement.
Definitions
This section clarifies that any definitions in the governing agreement have the same meaning in the SOW, unless otherwise specified.
Scope of services
This section clarifies that the SOW sets out the scope of work to be performed and each party’s responsibilities.
Background
This section provides background information that is pertinent to the SOW.
Scope
This section sets out the services which the service provider will provide under the SOW.
Outside of scope
If relevant, this section sets out which specific services do not fall into the scope of the SOW and are therefore excluded from it.
Project deliverables
This section sets out the project deliverables that will be produced by the service providers under the SOW.
Project dependencies
If relevant, this section sets out the items that are critical for the successful initiation, operation and completion of the project.
Project management
This section provides details of the service provider’s and the client’s project managers.
Term
This section details when the SOW starts and, if relevant, when it will end. It also sets out that either party may end the agreement by giving the required amount of notice.
Fees
This section sets out the service provider’s fees and how expenses will be handled by the client.
If you want your Statement of Work to include further or more detailed provisions, you can edit your document. However, if you do this, you may want a lawyer to review or change the SOW for you, to make sure it complies with all relevant laws and meets your specific needs. Ask a lawyer for assistance.
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Legal tips for making a Statement of Work
Understand when to seek advice from a lawyer
Ask a lawyer if:
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the document doesn't meet your needs or cover what you want
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the service provider is based abroad
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Statement of Work FAQs
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What is included in a Statement of Work?
This Statement of Work template includes and covers:
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the details of the service provider (ie the party providing services under the SOW) and the client (ie the party receiving the services)
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the project’s background
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the scope of the work (eg what is going to be done)
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project manager details
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project deliverables (eg results of the project)
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project dependencies
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the services provided
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fees
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termination
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Why do I need a Statement of Work?
Having a Statement of Work in place allows you to manage expectations and to have a written (and agreed upon) record of a project. Creating a Statement of Work will ensure that both parties understand what was agreed upon and their obligations in relation to the project.
A Statement of Work is an ancillary document to other commercial documents (such as a Services agreement or Terms and conditions for the supply of services). The document that’s supported by the SOW is known as a ‘governing agreement’. While a governing agreement sets out provisions relating to the entire commercial relationship, the Statement of Work usually deals with the specifics of a single project.
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What are project deliverables?
Project deliverables are goods produced or services supplied as a result of the project. Project deliverables vary from project to project.
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What are project dependencies?
Project dependencies are things that the service provider needs or expects the client to provide in order for the successful completion of the project deliverables. For example, the client may need to ensure that relevant stakeholders are available to participate in creative and technical reviews.
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How can a SOW be ended?
This SOW can be terminated by either party, by their giving written notice to the other party.
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